Proceedings of the first meeting of the Union Parishad held on 16 January / 2022

Chairman of the meeting: Mr. Md. Zakir Hossain (Jewel), Chairman, Chikashi Union Parishad No. 03, Dhunat, Bogra.

Meeting Conducted by: Mr. Md. Mozahidul Islam, Secretary, Chikashi Union Parishad No. 03, Dhunat, Bogra.

Date of the meeting: 18/01/2022 AD: Every day on Sunday, time: 11.00 am.

Venue: Chikashi UP Office No. 03, Dhunat, Bogra.

Members present and absent from the meeting: List of members present and absent (Appendix "A")

Topic 7

1. Recitation from the Holy Quran.

2. Transfer and acceptance of responsibilities.

3. Mutual acquaintances, exchange of views and personal statements.

4. Read and approve the minutes of the last meeting.

5. Determining the date of the monthly meeting.

. Determining the date of the village court.

. Change of letter of bank accounts and opening of new account.

. Regarding the composition of the chairman panel.

9. Amendment of Union Committees.

10. Formation of 13 standing committees of UP.

11. Concerning holding assessment and placement of number plates at union level.

12. Regarding the five year development plan.

13. Regarding the agreement of the Union Parishad with the entrepreneur of UDC.

14. Miscellaneous.

Discussion and decision 7

01. Recitation from the Holy Quran 6

      The newly elected Chairman Mr. Md. Zakir Hossain (Jewel) presided over the meeting. Mr. President greeted all and started the meeting. At the beginning of the meeting, Mr. Hafez Maulana Md. Mizanur Rahman recited from the Holy Quran. The President sought the sincere cooperation of all in conducting the governmental and overall activities of the Union Parishad. The President then requested the UP Secretary Mr. Md. Mozahidul Islam to conduct the meeting.

02. Transfer and acceptance of responsibilities

      The UP secretary informed the meeting that section 30 of the Local Government Union Parishad Act 2009 states that after the formation of the council, all the cash, assets, documents, registers and seals of the council in the possession or control of the previous chairman or panel chairman are in his possession as soon as possible. Explain the date, time and place fixed by the officer to the newly elected chairman or, as the case may be, to the nominated panel chairman or the member in charge of the chairman in the presence of the secretary of the council and a first class officer nominated by the upazila executive officer. Extensive discussions were held in today's meeting on handing over of responsibilities and taking over. At the end of the discussion, the former Chairman Mr. Md. Nazmul Qadir Shipon handed over the responsibility to the newly elected Chairman.

03. Mutual acquaintance, exchange of views and personal statements

First, UP Secretary Mr. Md. Mozahidul Islam introduced himself. Then ask everyone present, including all members, to identify themselves. All concerned including all the members introduced themselves and exchanged views. The UP secretary informed the meeting that the election of the Union Parishad was held on 26 November 2021, then the gazette was published on 23 December 2021. In the light of the said gazette, the swearing in ceremony was held on Wednesday, January 12, 2022 at 12.00 noon at the office of the Deputy Commissioner of Bogra. The first meeting of the newly elected council is being held today at 11.00 am through recitation from the Holy Quran. With the permission of the Chairman, I would like to inform everyone in today's meeting. Mr. Md. Mozahidul Islam, Secretary of Chikashi Union Parishad No. 03 will welcome the newly elected chairman and members with flowers first. Then the UP secretary called upon all to take part in lively discussions.

04. Read and approve the minutes of the last meeting:

After that the minutes of the last meeting were read out and all were heard. As there is no amendment in it, it was adopted unanimously.

05. Determining the date of monthly meeting 6

The UP secretary informed the meeting that sub-section 1 of section 42 of the Local Government Union Parishad Act 2009 states that the office of each parishad shall arrange at least one meeting every month and such meeting shall be held during office hours. Extensive discussions were held on the subject. At the end of the discussion it was unanimously decided that the monthly meeting of the Union Parishad would be held on the 5th of every English month. If the government is closed on that date, the meeting will be held on the next opening day.

07. Determining the date of village court 7

The UP secretary told the meeting that the village court must be run in accordance with the provisions of the Local Government Union Parishad Act 2009 Village Court Rules 2018. Village courts have to be run on the day of opening of government office. Extensive discussions were held on the subject. The members participating in the discussion said that the directive to run the village court on the date of opening of the government office is correct and if the village court is conducted every Thursday then the matter of public interest will be more protected. At the end of the discussion, it was unanimously decided that the village court would be held every Thursday at 10.00 am.

07. Change of check operator of bank accounts 7

The UP secretary informed the meeting that sub-section 1 of section 53 of the Local Government Union Parishad Act 2009 states that there will be a fund in the name of the concerned parishad for each union parishad. Extensive discussions were held on the subject. At the end of the discussion, it was unanimously decided that the existing bank accounts of all the bank account numbers of the Union Parishad will be managed by the persons mentioned in the table specified by the check operators.

Serial No. Bank Account No. and Branch Name Current Account Managers Name changed and Operators Name and Designation

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